Automated processing of e-invoices with MARIProject

Basically, companies in the B2B sector in Germany must be able to issue and receive e-invoices from 01.01.2025. As this requirement involves a great deal of effort for companies, the legislator has granted transitional arrangements. Accordingly, companies must be able to receive A/P invoices from January 2025. The transitional regulations apply to the issuing of invoices. This means that both paper invoices and, subject to the recipient’s consent, other electronic invoices are permitted until the end of 2026.

The project management software MARIProject for SAP Business One has been able to generate e-invoices in XInvoice and ZUGFeRD formats for some time now.

In May 2024, the new “Inbox Book” module was released with version 7.4. This version now also enables e-invoices in XInvoice and ZUGFeRD formats to be recognised, provided with keywords, and automatically forwarded for processing.

This means that MARIProject users are well prepared for the challenges of digital invoice processing that the legislator has set out in the Growth Opportunities Act for 2025.

The inbox book enables automated processing

At first glance, the additional module “Inbox Book with XInvoice” resembles directories in Windows Explorer. However, the special thing about these directories is that intelligent processes are stored here.

For example, MARIProject makes it possible to automatically collect PDF invoices sent to a specific email address and store them in the inbox book. The files are then automatically forwarded to the OCR recognition tool “Azure AI Document Intelligence” and analysed there. E-invoices in XInvoice and ZUGFeRD formats can be processed directly.

If an approval process has been defined, the documents are recognised as invoices, provided with keywords and then moved to another folder; after approval, they are provided with an approval stamp.

Thanks to intelligent recognition and keywording, you only need to check the electronically recorded data in MARIProject. Typing is no longer necessary.

Finally, the A/P invoices are automatically transferred to SAP Business One and posted.

Store individual processes, document processing automatically

The company can decide which processes should be stored according to its individual requirements. In any case, the processing procedure is fully documented.

If a document management software such as ELO, CKS.DMS or SharePoint is integrated, you can also store A/P invoices in an audit-compliant manner.

Video: Process e-invoices with MARIProject

The video shows a typical, automated workflow for processing A/P invoices with MARIProject:

 

Do you have any questions about processing e-invoices with MARIProject?

Click here to learn more about ► MARIProject and ► SAP Business One.

If you have any questions, please contact us
by phone +49 (0) 221 – 94 90 58-0 or
via email: info@maringo.de.